From aerospace and defense contractors to financial services and healthcare providers,
businesses are starting to realize the bottom line benefit to getting their output
under control. They are doing this through Managed Print Services (MPS) – a defined
and mature strategy designed to help manage the volume of documents flowing through
the organization and minimize the costs associated with printing, sharing and
updating them.
Often overlooked, print is an infrastructure just as important as facilities,
telecommunications and IT networks, and the long-term results of a successful
MPS partnership includes enhanced productivity, increased compliance and improved
environmental sustainability, to name a few.
How do you know if your business should explore an MPS relationship? Ask yourself
the following questions:
1. Will this effort truly deliver a defined and hard dollar return on investment?
YES. According to research, enterprises can save up to 30 percent on printing
services by selecting the right partner.
2. Are you benefiting from your current investments?
Consider what went into the decision-making process for your company’s current
output environment – including the current fleet of multi-vendor copiers, printers
and other hardware. Is it still delivering what you need? Could it do more – like
scanning and imaging for easy access to documents? You should assess the environment
and also help transform key document driven business processes.
3. Can your technology keep up?
As a business changes and evolves, so must its output solution. If the current
technology is unable to keep up with the demand from additional employees and
increased usage, it is merely a drain on your financial and human resources. Or,
if your current strategy does not provide flexibility as the total employee population
fluctuates up or down, you have an opportunity for improvement. What’s more, while
the economic environment may mean you need to hold onto your technology assets
for a longer period of time, MPS might be able to reduce costs by combining the
right technology with software, services, and proven best practices so your business
can streamline workflow, eliminate time consuming manual tasks, speed up access
to critical information and reduce operational costs.
4. Does your print infrastructure support other company objectives?
Implementing MPS not only tackles cost and productivity goals, but it can be
a sustainable business practice too. By decreasing the number of output devices
a good MPS strategy also addresses a corporate commitment to reduce paper consumption,
decrease power usage and eliminate several tons of landfill waste. How? By strategically
rationalizing the ratio of output devices to your employee population, you will
reduce energy usage – leading to reduced carbon production and greenhouse gases.
Eliminating unnecessary output may help save a significant amount of fresh water
and trees via the reduction in the paper and pulp manufacturing process.
5. Does downtime cost you?
One of the fundamental challenges when assessing printing expenses is determining
what is being spent and where. When your IT department is constantly fixing hardware
while employees are unable to effectively print, scan and handle documents, all
departments suffer. What’s more, printing costs are often buried in various department
budgets and each employee likely has a personalized work process that may not
be optimal to reducing overall printing costs. Zeno utilizing proven methodologies
can unlock the potential to save up to 30 percent of total document costs by identifying
ways to eliminate errors and unnecessary steps. By leveraging intelligent network-based
tools to monitor all devices, proactive management strategies can be implemented
to help avoid unnecessary downtime. It is reasonable to expect your employees
to have access to output as needed – 100 percent of the time.
6. Do you have more important things to focus on than print?
Most businesses do not have the print management knowledge internally to handle
local, national and even global print solutions without outside help. An MPS partner
brings the expertise to manage, upgrade and improve all of your devices, while
empowering the workforce to embrace productivity and operational changes through
effective change management programs. By assessing digital and paper document
volume, related work processes and the technology that supports it, you can develop
a plan that achieves the right formula for existing employee work habits, daily
volume and organizational readiness for implementing new strategies.
While MPS is not a new solution, it is one that can maximize short-term cost
savings, while adding value that will prime your business for growth in the future.
The first step is to see your print infrastructure as a means of leveraging new
sources of value. Call Zeno today for an evaluation of your current MPS needs.
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