Document management is not only critical to your business systems; it is an essential component of your information technology. Since digital document management allows information to be streamlined across authorized devices, it must be compatible with your IT solutions. Here are just some of the ways that DM and IT go together and how they can benefit one another.
Storage and Accessibility
With document management, all of your data is stored in a secure central repository that can be accessed from any authorized, secure device. Cloud-based storage has revolutionized both IT and DM and, in turn, elevated business systems across the globe. Cloud storage means that your documents are stored in an Internet-based location as opposed to on a hard drive or in physical filing cabinets.
Cloud-based storage not only ensures that your data is safe and protected, but it also provides unimpeded access. Access from various locations and devices encourages collaboration and facilitates sharing amongst employees. No filing cabinets and secure access. Yes, please!
We know that data protection is one of your biggest business concerns. Every day we hear a new story about data hacks and breaches. With so many threats, you must constantly be monitoring your document storage and IT systems. Fortunately, document management systems include several security measures to protect your documents. Combining these protections with traditional IT security systems provides dual layers of defense.
The struggle is real. With so many documents going digital, it can be overwhelming to keep track of all of your data, especially for IT departments. Organization is another reason the marriage between document management and information technology systems is ideal. DM ensures that your data is organized digitally, while IT supports that repository with metadata and additional security measures.
Ready to be protected and organized? Contact us to get started!