Is your company making the switch from paper processes to electronic document management? That’s a smart choice and one that will save you considerable time and money going forward.
As you begin, you’ll need a scanning solution that simplifies the process and allows employees to route documents to their intended destination in as few steps as possible. For most companies, a multifunction system is a logical choice for the job.
Outsource or In-House?
If you’ve been in business for several years or are in a document-intensive industry like healthcare, law, or finance, it’s possible you’ll want to get some assistance scanning your archived files. Here’s a look at the benefits of in-house vs. outsourced scanning.
- Catching up —Your new multifunction system offers a line-up of time-saving features, and you won’t want to tie it up for hours at a time scanning twenty years of archived documents. If you’re facing the task of scanning thousands of back-logged documents, it may be the better choice to use your office multifunction system for scanning incoming and frequently used files and outsource other files when it’s feasible to do so.
- Indexing —The latest document management and capture solutions allow users to index and store data as part of the scanning process. Intelligent capture software extracts critical data automatically, saving documents and making them easily accessible with keyword search processes.
- Scanning oversized documents —Your multifunction system is designed with everyday business scanning in mind, and can handle letter and legal-sized documents as well as smaller materials like business cards and receipts. If your scanning requirements include oversized materials or books, outsourcing to a document scanning company may be helpful.
For most companies, in-house scanning with a multifunction system is the way to go. For help choosing the best scanning solution for your requirements, contact ZENO Office Solutions today. We are the premier printer, copier and office equipment solutions for Midland, Odessa, Big Spring and Andrews.