Is your document management solution living up to your expectations? A robust document management strategy should deliver new efficiencies, savings, and process accuracies across your organization. Here’s how to tell if yours is on the right track.
One Place for Every Document
The types of documents your company processes may be different, but that doesn’t mean they should go to separate storage repositories. Choose a document management system with a single, centralized storage solution for all of your documents, financial records, client files, your company’s collective knowledge, etc. With a single repository for company-wide information storage, you can eliminate the confusion of trying to figure out where something has been filed.
Mobile Access
One of the core advantages of a document management system is the ability to access information from any location. A truly mobile system allows your employees to log in and access information using a mobile device or computer, even when they’re working away from the office. Secure, remote access can help your team accomplish more tasks in less time than ever, and should be a core feature of your document management solution.
Fast Document Capture & Processing
Repetitive data entry leads to errors and slows down your workflows. And documents that require multiple touchpoints and approvals can have the same impact. If increased efficiency is your goal, look for a comprehensive document management solution that addresses these common issues.
Integration
Does your document management solution integrate with your accounting application? It should. The last thing you want is a document management system that requires your team to re-enter data into multiple applications. Workflow automation tools can help your company save time and money.
Is your document management solution providing you with the benefits you expected? For help sorting out the differences, contact us at ZENO Office Solutions today. We are the premier printer, copier and office equipment solutions for Midland, Odessa, Big Spring and Andrews.
