If you are one of the many businesses that do not have a scanner, you might worry that you are missing out. Unless your business does an astronomical amount of scanning, you can get all of those same features (and more) on a multifunction device (http://www.zenotx.com/office-equipment/). That’s because, in addition to copying and printing, MFPs can scan documents and tackle just about any document task you can think of.
Scanning continues to be popular for many reasons, but primarily because more and more companies are moving from paper-based systems to digital. Statistics report that employees can waste up to 50% of their time searching for misplaced documents. And since we know time is money, scanning and storing documents saves both.
How Scanning Helps Your Office
- Sharing: One of the biggest challenges presented by paper documents is the ability to share between employees and clients. With scanning, you can transform a paper document to a digital file that can easily be shared with others—via email or the cloud.
- Storing: Remember the days of giant filing cabinets that took up an entire room? Well, those days are over. When you scan a document, you can create a searchable PDF that is stored in a secure location on your network or in the cloud. Documents can be found in a matter of seconds, not minutes or hours. Plus, digital storage frees up much-needed floor space in your office.
- Security: When you scan sensitive data, is it safe? In addition to the security features built-in to you MFP, your data is protected by the safeguards in place on your network or by your cloud-service provider. With end-to-end encryption, password protection, and access controls, your documents are safer than they ever were in a filing cabinet.
Scanning can transform your business by simplifying tasks, streamlining workflows, and enhancing security. Once you get started, you will discover that your employees, clients, and budget all benefit from advances in scanning technology.
Ready to get scanning? Contact us.