Many small-to-medium businesses in the Midland/Odessa area use a variety of systems to manage their documents, but this approach can cause significant security gaps. Paper documents are difficult to track and secure, and user-designed data storage strategies lack the robust security protocols necessary to protect valuable information.
Read on to find out three ways to lock down your information and improve productivity for your organization in 2018.
How to Lock Down Your Information to Improve Productivity
1. Evaluate your situation
Are your documents stored in one secure location? If you’ve been relying on multiple document storage solutions, your chances of a security breach are extremely high. This unmanaged approach also cuts into productivity, costing your company time and money. An electronic document management solution allows your team to scan, capture, and store information in one secure location. You’ll see an immediate increase in productivity, and have peace of mind knowing that your information is protected.
2. Gradually reduce your dependence on paper-based filing systems
If you’ve been hesitant to begin replacing paper-based filing solutions with digital processes, that’s understandable. You may have years of archived files in various storage systems, and diverting limited resources to deal with them seems counterproductive.
The good news is that you can begin the new year afresh by not adding to the files already in your paper-based systems. Implement an electronic document management solution and use your multifunctional system to scan and store the documents that flow into your business this year. You can deal with those archived files later, and your document management solution will free up the time you need to accomplish the task.
3. Ask the professionals
If you’ve been designing your own systems, you’ll appreciate the simplicity and time-saving advantages provided by Square 9 Softworks. Zeno will work with your team to evaluate your current situation and begin implementing a document management solution tailored to your unique requirements.
Ready to learn more? Contact the team at Zeno today!