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A Win-Win: Smart Office Equipment with a Fax Feature

How many different ways does your company communicate? Most of us have replaced snail mail with email, but there are still plenty of good reasons to have a faxing option at the ready. If your office equipment lacks faxing capabilities, here’s why you may want to look into a solution.

Faxing is Still Relevant

Faxing is still relevant for today’s business communications, and smart office equipment like multifunction systems include it as a standard feature. Let’s take a look at the benefits.

  • A Fax Demands Attention

An email or voicemail may go unnoticed, and you get around to opening your snail mail when you have a few minutes to spare. A fax is a tangible notification that someone wants your attention. A faxed document declares its intention to be addressed immediately.

  1. A Fax Transmission is Dependable

Fax doesn’t rely on internet service or your network to transmit. Instead, office equipment with faxing capabilities uses standard telephone land lines to transmit information. Just enter the recipient’s phone number to send your document on its way.

  1. A Signed, Faxed Document is a Legal Document

Some companies prefer faxing over other forms of communication. In sectors where signatures are required on critical documents, a faxed, signed document is considered a legal representation of the signee’s signature. Sending faxed documents is one way businesses can speed up processes requiring signed, official documentation.

  1. A Faxed Document is Secure

We’re all worried about security lately, and one way to address the issue is to send confidential documents via fax. With no concerns about scam emails with malicious attachments or interception by hackers, fax is a secure method for communicating without the risks associated with some other methods.

Does your office equipment include fax capabilities? To learn more about the advantages of communicating via fax, get in touch with us at ZENO Office Solutions today! We are the premier printer, copier and office equipment solutions for Midland, Odessa, Big Spring and Andrews.