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Choosing new office equipment isn’t as straightforward as it used to be. New technologies mean you’ve got more options, but it may take a little more research to make sure you’ve chosen the right mix of capabilities for your workgroup requirements.

Begin with a Requirements List

You’ll need some information before heading to your equipment provider’s office, but most of it isn’t too difficult to obtain. Knowing what you’re looking for in a multifunction system before beginning your search can help make the process a little easier.

A multifunction system can perform a long list of duties, and surveying your team for their wish list can get you headed in the right direction. The following tips are a good starting point.

  • Monthly print volumes — You may not have a clear idea of your weekly or monthly print volumes, but it’s important to get close. Your multifunction system should be rated with a duty cycle that can handle your expected output with room for growth.
  • Workgroup size — How many staff members need access to your office equipment? Depending on your workgroup, you may want more than one multifunction system and laser printer to keep up with daily demands.
  • Print quality — What kind of documents do you need to print? If most of your printed information is in monochrome text formats, you probably won’t need color capabilities. If you’re planning on producing customer-facing materials in-house, however, research color multifunction systems with advanced finishing features.
  • Print security — Print and network security is an office essential, and you’ll want your multifunction system to be equipped with the latest protocols.

For help matching your requirements to the right office equipment, get in touch with us! Zeno Office Solutions is the premier printer, copier and office equipment solutions for Midland, Odessa, Big Spring and Andrews. We make it our business to save your company time and money.