Nearly every organization acquires information, much of which is protected by compliance regulations. While adhering to these regulations can protect your organization from fines due to non-compliance, the benefits don’t stop there.
Avoiding Legal Claims
Here’s a look at three ways a robust document management solution can protect your organization from exposure to lawsuits.
1. Store Your Documents
Paper-based and desktop document storage solutions are problematic on several levels. Even when companies develop highly-organized systems for storing information, files can go missing, allowing plaintiffs to claim negligent document management practices.
Electronic document management solutions provide centralized storage repositories for all of your documents, eliminating the guesswork of where to store information as well as filing errors caused by manual data entry. Scanning and document capture solutions extract data to intelligently and automatically route documents to the correct file.
2. Retrieve Your Documents
Time wasted searching for information is just one of the many failings of traditional document storage solutions. During litigation or compliance audits, the ability to quickly locate requested information could make the difference between your company’s ultimate success or failure.
Square 9’s document management solutions allow you to retrieve critical information at a moment’s notice from any location. By establishing that your company follows diligent document management policies, you’ll have a better chance of proving your case if legal issues arise.
3. Protect Your Documents
Lawsuits and compliance fines often follow a data breach.
Square 9’s document management solutions address the issue of document security by helping you control who can access your information. With greater access control and audit trails that prove you’ve met your obligations, your business is better protected from legal claims and compliance issues.
Traditional systems can’t adequately protect your business. To learn more about the benefits of document management, contact us at ZENO Office Solutions today! We are the premier printer, copier and office equipment solutions for Midland, Odessa, Big Spring and Andrews.