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Your multifunction copier can do a lot of things for you, but when it comes to scanning, there are some things you can do to make sure the machine remains functional, efficient, and fast. Here are a few simple tips to help you start scanning smarter!

Making Good Habits

Multifunction copiers combine copy, scan, print, and fax capabilities–and that’s great news for your workflows. However, it also means that you need to know how to use each of these functions properly so that you can take the best possible care of your machine (and not have to pay to repair or replace it any time soon). The best way to do this is to encourage good habits in your workplace so that everyone can start scanning (and copying, faxing, and printing) smarter.

Let’s take a look at a few simple tips to help you scan like a pro!

#1: Take care of the glass.

Scanning is a quick and easy task, meaning that it can become almost automatic for some people. It’s important to protect the machine’s glass by removing staples or other everyday hazards–that way, you don’t end up with scratched glass and bad scans or copies.

#2: Have the right settings for your needs.

If you find yourself getting irritated with your multifunction copier during a scan job, try checking your settings. Different settings are ideal for different jobs, so no single “default” is going to be perfect every time.

#3: Clean the machine once a week.

Regular maintenance is a good habit when it comes to professional scanning. Just remember never to spray cleaner directly on the glass, always use a soft cloth, and remove any dust or paper debris from the machine.

Want more tips for scanning smarter with your multifunction copier? Zeno is the premier printer, copier and office equipment solution for Midland, Odessa, Big Spring and Andrews. Contact us today!